1) Get your to do list out of our head
The mind is for generating ideas, not storing them. Don’t keep your to do list in your head- you risk forgetting something. Plus with your mind freed from your to do list it can work on generating better ideas.
2) If It Takes Two Minutes Or Less Do It Now
If you can do something in 2 minutes or less, dont put it on any lists, just do it. You’ve already accomplished something. This is especially true for tasks you need to delegate e.g. have other people help you with.
3) Be Conscious In Whatever You Do
While working on something, even (especially) routine tasks, ask yourself, why am I doing this? How can I stop doing it? How can I do it better? Asking yourself these three questions will help you improve quality, eliminate unnecessary tasks and gives you automation opportunities.